Terms of Use

Eventscape is an event operations and management platform designed to help organisers manage registrations, submissions, accreditation, accommodation, invoicing, logistics, and operational workflows for events.

Throughout these Terms:

• “Eventscape”, “we”, “our”, or “us” refers to the platform operator.
• “User”, “you”, or “your” refers to any individual or organisation using the Platform.
• “Organiser” refers to an organisation or person managing an event through Eventscape.
• “Participant” refers to any person submitting information through an Eventscape event form.

You may only use the Platform if:

• you are at least 18 years old or have appropriate legal authority;
• you have the authority to enter into these Terms on behalf of your organisation (if applicable);
• your use of the Platform complies with all applicable laws and regulations.

You may use Eventscape solely for lawful event management and participation purposes.

You must not:

• misuse or interfere with the Platform;
• attempt to access systems or data without authorisation;
• upload malicious software or harmful content;
• scrape, reverse engineer, or exploit the Platform;
• use the Platform for fraudulent or unlawful activities;
• impersonate another person or organisation.

Users may upload files, images, or supporting documents through the Platform.

You retain ownership of your uploaded content.

By uploading content, you grant Eventscape a limited licence to:

• store;
• process;
• display;
• transmit;
• and use the content solely for providing the Platform services.

You must not upload content that:

• infringes intellectual property rights;
• contains malware;
• is unlawful, abusive, or defamatory;
• violates privacy rights.

Eventscape stores event-related operational data, including drafts and submissions, in secure infrastructure.

Organisers are responsible for managing their event lifecycle, exports, and retention obligations.

Certain data, events, or submissions may be archived or deleted according to platform retention rules or organiser settings.

While Eventscape implements safeguards and backup measures, users acknowledge that no digital system can guarantee absolute prevention of data loss.

The Platform may include invoicing and payment-related functionality.

Organisers are solely responsible for:

• validating invoice accuracy;
• ensuring room rates and financial configurations are correct;
• verifying participant financial information;
• complying with tax and accounting obligations.

Eventscape is not responsible for incorrect invoice configurations entered by organisers.

All Platform software, branding, interface design, features, and technology remain the property of Eventscape or its licensors.

You may not:

• copy;
• redistribute;
• modify;
• reproduce;
• or commercially exploit the Platform without written permission.

Use of the Platform is also governed by the Eventscape Privacy Policy.

Eventscape processes personal data in accordance with applicable data protection laws, including GDPR where applicable.

Organisers remain responsible for ensuring lawful collection and use of participant data.

We aim to provide reliable access to the Platform but do not guarantee uninterrupted availability.

We may:

• modify features;
• improve functionality;
• perform maintenance;
• or discontinue services at any time.

We are not liable for temporary outages, interruptions, or service changes.

The Platform may integrate with third-party services, including cloud storage, authentication providers, analytics tools, or payment systems.

We are not responsible for third-party services, policies, or outages.

Your use of third-party services may be subject to separate terms.

To the maximum extent permitted by law:

• Eventscape is provided “as is” and “as available”;
• we do not guarantee that the Platform will be error-free or uninterrupted;
• we are not liable for indirect, incidental, special, consequential, or punitive damages.

Our total liability arising from your use of the Platform shall not exceed the amount paid by you (if any) for use of the Platform during the previous 12 months.

You agree to indemnify and hold harmless Eventscape and its affiliates from any claims, damages, liabilities, losses, or expenses arising from:

• your misuse of the Platform;
• your violation of these Terms;
• your unlawful processing or submission of data;
• your infringement of third-party rights.

You may stop using the Platform at any time.

We may suspend or terminate access where necessary to:

• protect the Platform;
• comply with legal obligations;
• prevent abuse or security risks.

Certain provisions of these Terms survive termination, including intellectual property, liability limitations, and indemnification.

These Terms shall be governed by and interpreted in accordance with the laws of the applicable jurisdiction in which Eventscape operates, without regard to conflict of law principles.

Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the competent courts within that jurisdiction.

We may update these Terms from time to time.

Where material changes are made, we may provide notice through the Platform or by other reasonable means.

Continued use of the Platform after changes take effect constitutes acceptance of the updated Terms.

For questions regarding these Terms, please contact:

These Terms constitute the entire agreement between you and Eventscape regarding use of the Platform and supersede any prior agreements or understandings relating to the Platform.