Turn team registrations into event-ready operations.
Collect structured team data, track progress, generate invoices and accreditation PDFs, and export everything your operations team needs — from one platform.
Italy — Delegation
World Abilitysport Games 2026
Athlete name
Sport / class
Accred. photo
Team GBR — INV-2026-042
Summer Summit 2026
487 Total
Recent submissions
| Name | Time | |
|---|---|---|
| Alex Chen | alex@example.com | 2 hrs ago |
| Maria Garcia | maria@example.com | 5 hrs ago |
| James Wilson | james@example.com | 1 day ago |
| Sarah Kim | sarah@example.com | 2 days ago |
Event admin is still running on emails and spreadsheets.
For most organisers, running a complex event means stitching together a dozen tools that were never designed to work together.
- Teams send data in different formats, different files
- Accommodation requests arrive by email, not in a system
- Invoices are built manually in Word or Excel
- Accreditation badges are designed separately, with errors
- You don't know who has started the form and gone quiet
- The same admin is rebuilt from scratch for every event
- Structured forms collect registration, rooming, and travel in one place
- Accommodation data feeds directly into invoices and exports
- Invoice templates generate PDFs from submission data automatically
- Accreditation badges are generated from submitted photos and entries
- The Drafts view shows who opened, who started, who abandoned
- Duplicate your event — forms, templates, and structure carry over
Built for complex sports events, federations, and organising teams managing multi-team submissions.
Everything your operations team needs, connected.
Eventscape is not a generic form tool. It is built for event operations — where submitted data needs to turn into invoices, accreditation badges, accommodation reports, and exports without manual work.
Form Builder & Team Submissions
Create structured forms with sections for registration, team entries, accommodation, and travel. Each section opens and closes on its own deadline. Teams fill out their own dedicated portal link.
Draft & In-Progress Tracking
See which teams have opened the form, who has started a draft, and who has not submitted yet. Understand your completion funnel before the deadline hits.
Invoice Generation
Build invoice templates for registration fees, accommodation costs, or combined charges. Invoices are generated as PDFs from submitted data with full version history.
Accreditation Badges
Build badge templates with role-based pictograms, front and back layouts, and photo fields. Generate accreditation PDFs from submitted team entries.
Accommodation Data
Gather accommodation needs per team — room types, nights, and occupancy — inside the same event form. Accommodation data is structured for invoicing and export.
Data & Exports
Access all submission data in a structured table. Build custom column exports, download XLSX for specific sections, and prepare data packs for your operations team.
From setup to operational outputs in six steps.
Build your event form, share team links, collect entries in stages, and turn submission data into invoices, badges, and exports.
Create an event
Set your event name, dates, and submission stages. Each section of the form has its own opening and closing window.
Event name
Start date
Deadline
Stages
Build your form
Add sections for registration, team entries, accommodation, travel, and any custom fields. Use the repeatable Team Entry block for athlete-level data.
Share team links
Each team gets a unique, secure form link. They fill it out themselves. You can see who has opened it, who is drafting, and who has submitted.
Review submissions and drafts
All submitted data lives in a structured table. The Drafts view shows who opened the form, who is filling it out, and who has gone quiet — before the deadline.
18
Forms opened
12
Drafts started
9
Submitted
3
Abandoned
Generate invoices and accreditations
Once data is in, generate invoices from your templates. Generate accreditation badges from team entries and photos. Both produce PDFs.
INV-2025-AU-001.pdf
Registration invoice · Australia
ACC-AU-ATHLETICS.pdf
Accreditation badges · 12 athletes
INV-2025-AU-ACCOM.pdf
Accommodation invoice · 5 nights
Export for operations
Download a full XLSX export, build a custom column selection, or export section-specific data. Your operations team gets clean, structured data — not a pile of emails.
The tools that turn registrations into operational outputs.
Turn submitted data into invoices automatically.
Build invoice templates once. When a team submits their registration or accommodation data, you generate a PDF invoice directly from what they submitted. No re-entering data. No copy-paste errors.
- Registration invoices based on team entry count
- Accommodation invoices from rooming data
- Combined invoices covering multiple cost types
- PDF generation with your branding and bank details
- Full version history per invoice
Badge generation that starts with your data.
Build an accreditation template with your event branding, role-based pictograms, and photo fields. Generate individual badges from submitted team entries. Front and back layouts supported.
- Custom badge templates with front and back layouts
- Role-based pictogram assignment
- Photo field mapped from submission data
- Intake submission support for accreditation-only links
- PDF badge generation per team or per athlete
Collect rooming data inside the same form.
Rather than chasing accommodation requests by email, include an accommodation section directly in your event form. Teams specify room types, nights, and occupancy alongside their registration data.
- Room type and occupancy fields per team
- Night-by-night requirements captured at submission
- Accommodation data used directly in invoice templates
- Exportable as part of the main submission data
Stop chasing teams in the dark.
The Drafts view on your Form Data page shows you exactly where each team is in the process — before the deadline. See which teams have opened the link, which have started, and which have gone quiet.
- Forms opened: unique teams who accessed the link
- Drafts started vs. forms opened (funnel view)
- Active drafts in the last 48 hours
- Abandoned drafts with no activity in 7+ days
- Last activity timestamp per team
Designed for the people who run complex events.
Eventscape is built for multi-team, multi-section events where registration data needs to connect to operations.
International Sports Federations
Managing team registrations across multiple countries and disciplines.
Para Sport & Disability Sport Events
Requiring detailed athlete data, accommodation needs, and accreditation.
Local Organising Committees
Running national or regional championships with multiple teams and a small admin team.
Multi-team Competition Organisers
Where each team submits independently and data needs to aggregate cleanly.
Accreditation & Operations Teams
Who need structured data for badge generation, rooming lists, and exports.
Finance & Admin Teams
Generating and tracking invoices across multiple teams per event.
Build your event package
Start with a Core Event. Add the Modules your event needs. Every event includes unlimited participants and the essential data tools.
Core Event
per event
- Event setup & configuration
- Form builder with multiple sections
- Team submission links
- Remote submissions
- Team entry data collection
- Accommodation data collection
- Submitted data table
- XLSX & custom exports
- Event Operations Summary PDF
Event Operations Summary PDF included as standard — detailed accommodation, participation & logistics overview.
Modules
Your package
Total
per event
Add modules to unlock advanced operational outputs.
One-off fee per event. No subscription. No participant caps. Contact us for multi-event arrangements.
Your next event, properly organised.
No more spreadsheets. No more chasing. No more building invoices by hand. Eventscape gives your team the structure to run a complex event without the chaos.
One flat fee per event. No subscription required.